In today’s world, ensuring workplace safety and trust is crucial, especially in roles involving financial responsibilities, sensitive data, or interactions with vulnerable individuals. The Disclosure and Barring Service (DBS) check is an essential screening tool in the UK that helps employers make informed hiring decisions. Two commonly used types of DBS checks are the Basic DBS check and the Standard DBS check.
This article explores the key differences between these checks, where and how to apply, the required supporting documents, and how to stay safe from fraud when applying for a DBS check.
What Is a DBS Check?
A DBS check is a criminal record check conducted through the Disclosure and Barring Service. Employers use these checks to assess whether a candidate has a history that could make them unsuitable for a particular role.
There are three main levels of DBS checks: Basic, Standard, and Enhanced. This article focuses on the Basic DBS check and the Standard DBS check, as they are the most commonly required for general employment.
Understanding Basic and Standard DBS Checks
Basic DBS Check
The Basic DBS check is the simplest level of background screening. It reveals any unspent convictions or conditional cautions a person may have.
Who Needs It?
People applying for general employment where trustworthiness is required but where there is no direct contact with vulnerable individuals.
Freelncers, self-employed individuals, or those working in industries such as retail, administration, and transport.
What It Shows?
Only unspent convictions and conditional cautions under the Rehabilitation of Offenders Act (ROA) 1974.
Standard DBS Check
The Standard DBS check is more detailed and is required for roles that involve more responsibility and trust.
Who Needs It?
Professionals in healthcare, law enforcement, financial services, and legal sectors.
Individuals applying for positions that require higher ethical and trust standards.
What It Shows?
Both spent and unspent convictions, cautions, reprimands, and final warnings from the Police National Computer (PNC).
Where and How to Apply for a DBS Check
Where to Apply?
Basic DBS Check:
Individuals can apply for a Basic DBS check directly through the Disclosure and Barring Service (DBS) website or through registered third-party umbrella companies.
Applications can be made online, and results are typically issued within 14 days.
Standard DBS Check:
- Individuals cannot apply for a Standard DBS check themselves.
- It must be requested by an employer or an organization through the DBS service.
- The employer submits the application, and the results are shared with both the applicant and the employer.
How to Apply?
1. Complete the Online Form:
- Provide personal details, address history, and employment information.
2. Submit Supporting Documents:
- Identity verification is mandatory. Documents must be provided to prove identity and address.
3. Employer Verification (for Standard DBS):
- The employer verifies the application and submits it to the DBS for processing.
4. DBS Processing:
- The DBS conducts checks and issues a certificate that is sent to the applicant’s registered address.
Required Supporting Documents
Applicants must provide original documents to verify their identity. These are divided into three categories:
Primary Identification
- Passport
- UK or EEA Driving Licence (photocard)
- Birth Certificate
Proof of Address (Issued in the last three months)
- Utility Bill (Gas, Water, Electricity)
- Bank or Credit Card Statement
- Council Tax Statement
Additional Documents (If Required)
- Marriage or Civil Partnership Certificate
- HMRC Tax Statement
Failure to provide the correct documents may delay the DBS check process.
How to Stay Safe from DBS Fraud
Unfortunately, fraudulent services often target individuals who need DBS checks. Here’s how to avoid scams:
1. Apply Through Official Channels
Always apply through the official DBS website (gov.uk) or a reputable umbrella company registered with the DBS. Avoid unofficial websites that charge excessive fees or ask for unnecessary personal details.
2. Verify Third-Party Companies
If an employer asks you to use a third-party service, ensure it is registered with the UK Government or DBS-approved. You can check official DBS-registered bodies on the gov.uk website.
3. Never Share Sensitive Information
- Be cautious if asked for information such as bank details or National Insurance numbers on unverified websites.
- A legitimate DBS check does not require payment through personal bank transfers—use official payment gateways only.
4. Check for HTTPS and Security Badges
When applying online, ensure the website has HTTPS encryption (a padlock symbol in the browser). Fraudulent sites often lack security features.
5. Be Aware of Overcharging
- The official Basic DBS check fee is £18.
- A Standard DBS check fee is £18, but employers may cover the cost.
- If a website is charging significantly more, verify its legitimacy.
6. Beware of Fake Emails or Phone Calls
Scammers may impersonate DBS officials via email or phone. The DBS will never ask for direct payments over the phone or via unofficial email addresses.
7. Report Fraudulent Activity
If you suspect you have encountered a scam, report it to Action Fraud UK or DBS customer service immediately.
Basic and Standard DBS checks are essential for maintaining trust and security in various employment sectors. The application process is straightforward but requires careful submission of supporting documents. To avoid fraud, always use official sources, verify third-party services, and protect personal information. By following these guidelines, applicants can ensure a smooth, legitimate DBS check process while safeguarding their personal details from scams.
